Manual Claim Process

Information for providers:

On Sunday, Nov. 20, 2011 Ohio ECC calculated your first weekly payment for services provided from Sunday, Oct. 30 to Saturday, Nov. 5.  Payment is calculated from the swipe card transaction information sent to Ohio ECC each time a caretaker has swiped their card. Payment will be deposited within 5-7 business days from Monday, Nov. 21.

ODJFS is aware that there are caretakers who have not received their swipe cards. Authorized child care has been provided, but no swipe card transactions have taken place for payments to be processed electronically.  A request for payment must be submitted outside the Ohio ECC system following the process described below.   

Manual Claims Process

The JFS 01261 "Publicly Funded Child Care Manual Claim for Attendance" (Pilot ver.2) is used by the provider in order to invoice for authorized services provided when the caretaker did not have the ability to utilize the point of service (POS) device and the swipe card. Use JFS 01261 I "Instructions for Completing the JFS 1261 Publicly Funded Child Care Manual Claim for Attendance" (Pilot ver. 2) as a guide.  

Instructions for Providers:

1. Complete the JFS 01261 form completely.

2. Submit it to Hamilton County Job and Family Services. HCJFS will review the form and make a determination for payment.

3. If the request is accepted, the payment will be processed the Sunday after HCJFS keys the amount due to the provider into the system.   The provider can view this information on the PWeb. 

4. If the payment is denied, then HCJFS will return the JFS 01261 form to the provider.

Adjustments Process

A request for an adjustment is submitted if a provider has been paid for services, but correction to the payment may be required.  Detailed payment information is available on the PWeb.  The JFS 01292 "Publicly Funded Child Care Request for Ohio ECC Payment Adjustment" (Pilot ver. 2), and the JFS 01292 I  "Instructions for Completing the JFS 01292 Publicly Funded Child Care Request for Ohio ECC Payment Adjustment" (Pilot ver. 2) will be available in the near future.